Office Manager / Administrative Manager

Job (Project) Description

Customertimes is a global digital engineering, product development, and technology consulting company. Headquartered in New York, we have a team of 1300+ experts and offices in 12 countries.  

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Requirements:

• At least 1 year of experience in a similar administrative or office management role;

• Intermediate English level (written and spoken);

• Strong skills in Microsoft Office (Outlook, Excel, Word, PowerPoint);

• Excellent self-organization and time management abilities;

• Proven multitasking and prioritization skills;

• Sharp attention to detail and a problem-solving mindset;

• Confident, reliable, and action-oriented personality;

• Strong verbal and written communication skills;

• A true team player with a “can-do” attitude;

• Demonstrates initiative and ownership to see tasks through to completion.

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Responsibilities:

Office Management (Kyiv)

• Ensure a productive, well-organized, and welcoming office environment;

• Maintain a lively and positive atmosphere in the office;

• Handle orders, payments, and deliveries for office supplies, kitchen stock, furniture, and consumables;

• Act as the main liaison with the business center: manage lease-related documentation, coordinate maintenance, parking, access permissions, and landlord communication;

• Oversee daily facility services, including cleaning, plant care, office equipment, and meeting room setups;

• Organize seasonal and themed decorations in line with the company calendar or local events;

• Act as the primary recipient and dispatcher of physical financial documents.

Administrative Support

• Coordinate international shipments of documents and gifts: Prepare, track, and ensure successful delivery, communicate with internal teams and external couriers to meet timelines;

• Provide ad hoc remote administrative support for global offices;

• Support Kyiv-based corporate events (not full ownership): help coordinate logistics, catering, decorations, and guest welcoming;

• Operate within internal systems such as Salesforce and Jira for tracking tasks and documenting processes;

• Provide backup support to the Travel Manager during peak seasons or absences, including booking travel, vendor communication, and assisting employees.

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What We Offer:

• Financial stability and competitive compensation;

• Transparent professional and career growth development plans;  

• Career development: horizontal, professional, and managerial;  

• 20 working days of paid vacation, 15 working days of paid sick leave with a doctor’s note, and 5 working days of paid sick leave without a doctor’s note;    

• Health insurance, life, and accident insurance (with the opportunity to insure relatives at the corporate rate);  

• E-education, certification coverage, and access to the language learning platform goFluent;  

• Referral bonus.

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